Organized Paper Solution: The Lightweight Client Notebook

If your client documents have outgrown a file folder or you need a more organized method for storing samples and papers, these 3/8” flexible binders are compact for easy storage and convenient to take with you on client calls.

WilsonJonesBinder

The clear front pocket is perfect for your client information sheet.

Inside, you can add a clear zipper pocket for keeping all loose items secure and visible, and sheet protector pages to keep documents neatly organized and easy to flip through. Everything is easily viewable, nothing will fall out, and you can grab it and go without worrying that you’re forgetting something.

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For this interior designer’s client folders we also included some 4×6 photo pages for storing project pictures.

Here’s your worksheet for the week!

 

Keep It Simple

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3 Daily Tasks for the week of April 7.

Ideas for a Better Workday

To keep up and get ahead, we all face a similar challenge of having a lot to get done every day. And although each workspace and work style is unique, there are some solutions that can benefit many.

I’ve compiled a list of some of my favorite oh-so-simple ways for getting control of the piles of paper, too much stuff, and lack of focus, that adversely affect decision-making, productivity, and personal well-being.

I love a simple solution with a big payoff. Finding solutions to everyday challenges, without sacrificing standards and quality, is becoming a daily personal challenge.

Here are 6 of my favorites for simplifying the workday and feeling more in control: n-o-i-d-e-a.tumblr

  1. Write 3 Daily Must-Doswrite descriptive tasks for the 3 things you must get done today. If you can’t get everything done at least you are focused on what is most important. I started using the Day Designer strategic planner at the beginning of March and would highly recommend it if you’re looking for a comprehensive, (yet simple!) planner.
  2. Incoming Mail – at the very least, have an in-basket to collect papers entering your home or office. By simplifying paper flow and eliminating clutter, you create both the mental and physical space for growth.
  3. Make a To-File folder. Nobody loves to file (nobody I know) – so make it easy and designate a desktop folder for papers to be filed. When it’s full you’ll start putting things where they belong.
  4. Storagekeep flat surfaces clear by having a place for everything and everything in its place. If you don’t know where to put it, you will never put it away. I try to use acrylic and other clear containers for storage. Wire baskets, trays, and wall storage are all good solutions for a lot of clutter challenges.
  5. Take Care of Yourselftake guilt-free breaks and eat healthy. Clear your mind and get active – take a walk, exercise, or try standing up at your desk. These are especially helpful when you’re having a bad day.
  6. Visual reminders are important – for some people, out of sight, out of mind” is very real. Give yourself visual cues and keep current project folders front and center.

Stop the busy work and get on with the good work. To help you with #1 on the list here’s your 3 Task Worksheet for this week.

If you are frustrated by piles of paper and filing systems that aren’t working, contact me to see how we can work together. 704-236-9181 or diane@positiveworkspace.com

 

6 Ways To Embrace Spring Fever

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{photo credit: Lucia Rome}

  1. Make some naturally flavored water and drink up
  2. Clean out a desk drawer
  3. Lighten up your diet with fruit and veggie smoothies
  4. Open some windows and enjoy the fresh air
  5. Bring spring flowers into your home or plant some in the yard
  6. Give thanks by sending a note of gratitude to your employees and clients

Everything on the list will bring added energy and joy to your Weekly Tasks.

3 Great Products to Help You Win The Paper Battle

I love these products for getting paper systems under control.

1.  Smead Hanging Folders

smeadfolders

Why? Built-in tab, very sturdy, pretty moss green color

2.  Epson Label Maker

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Why? Easy to use, great price

3.  Mesh Wallworks Sorter

 meshwallrack

Why? Lightweight, durable, perfect for sorting mail or holding action files

Here’s your 3 Daily Tasks worksheet for the week.

If you are struggling with piles of paper or frustrated by time wasted looking for misplaced documents, contact me to talk about ways I can help. diane@positiveworkspace.com or 704-236-9181

 

Shredding – What, Where & Why

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FREE Document Shredding event hosted by the Cornelius Police Department

For questions call the Police Department at (704) 892-1363

When?

Saturday, March 15 from 9:00 am to noon

Where?

Cornelius Town Hall
21445 Catawba Avenue
Cornelius, NC

FYI…

  • Maximum of 4 boxes/bags per person or business
  • No need to remove clips, staples, or binders from the documents

What to Shred?

Securely destroying confidential documents is a necessary step towards protecting against identity theft. Read here for document retention guidelines.

For those of you out of the Cornelius area, Staples stores with a Copy & Print location will offer shredding services for a small fee. You can call ahead to get the details.

If you prefer shredding your documents at home, I recommend the Fellowes Powershred  – 11 sheet or 17 sheet cross-cut.

Every little bit counts – by shredding paper instead of throwing it out, you are not only protecting your identity, but also lowering the environmental impact. Two big wins.

Here’s your 3-task worksheet for the week.