4 Ways to Put Unruly Paper in It’s Place… and Out of Yours

  1. Do Not Mail Lists

      • Catalog Choice: A free service to opt-out of catalogs, credit card offers, coupons, phone books, circulars and more.
      • PaperKarma: A free mobile app designed to help you get rid of unsolicited mail in two easy steps.
        • Step One:  Download the app.
        • Step Two:  Snap a picture of your unwanted mail within the PaperKarma app; the sender is automatically contacted to remove your name from their mailing list.
  2. Bins

      • In-Bin – have one designated place for all incoming papers; use a small container so you’re inspired to empty it out regularly
      • Shred Bin – to keep your privacy intact, shred anything with your name and address on it; I use the cross-cut Init shredder ($57.99 Best Buy)
      • Recycle Bin – keep junk mail out of your house; as you’re going through your mail, toss everything you’re not interested in (that doesn’t need to be shredded) right into your recycling bin
      • To-Be-Filed Bin – set a filing schedule; pick a time and frequency that works and stick to it. If filing never makes it to the top of your list, hire someone to do it for you.
  3. PDFs

    Save documents as PDFs instead of printing.

  4. Scanning

    Clear paper piles and have easy access to documents when you need them. Recommended scanners at various price points: NeatReceipts ($199); Fujitsu ScanSnap S1300 ($250); and ScanSnap S1500 ($414).

As you go up in price you get faster scans and the ability to scan piles of paper at a time. These scanners come with OCR (optical character recognition) software, which saves your document into searchable text. In your effort to digitize papers, it’s good practice to back-up your data files in at least two places; an external hard- drive and a cloud storage solution, such as Evernote or DropBox, are two options.

 If you’re interested in implementing these strategies, we’d be happy to help. Contact us for a complimentary consultation at diane@positiveworkspace.com.

One response to “4 Ways to Put Unruly Paper in It’s Place… and Out of Yours”

  1. The Possibility of Paperless | Be More with Less

    [...] Paperless means less paper, not no paper. I’ll be addressing other paper items like photographs soon, so please let me know what questions and ideas you have. As you simplify your life, you will eliminate some of your paper without even trying. The rest takes a little shift in approach. A paperless, clutter-free work and living space allows you to do your best work. [...]

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